This notice applies to all data subjects whose data is processed by Our World Educational Trust (OWET).
Who are we?
Our World Educational Trust is a registered charity number 1158641 Our registered office is located at 17 Teddington Business Park, Station Road, Teddington,TW11 9BQ.
OWET is a data controller and will also act as a data processor.
The OWET trustees are responsible for ensuring that all potential data subjects have sight of this notice at the time of the collection and/or processing of their personal data by OWET.
All employees of or volunteers working on behalf of OWET who interact with data subjects are also required to ensure that this notice is brought to the attention of all data subjects, securing their consent for the processing of their personal data.
Fair Processing Notice
OWET will use the personal data collected from you for providing information on our activities and events, responding to any enquiries and for fundraising purposes.
You hereby confirm that you are consenting to OWET’s use of your personal data for these purposes and are granting OWET permission to carry out those actions and/activities.
You may withdraw your consent by emailing: firstname.lastname@example.org at any time and you will be immediately withdrawn from all our contact lists.
What is Personal Data?
The EU’s General Data Protection Regulation (“GDPR”) defines “personal data” as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
Why does OWET need to collect and store personal data?
We generally only hold your personal details to keep informed you of our projects and activities and to process any donation. Exceptionally, we may need to hold other details. This will be for a specified purpose and the reason and extent of this will be made clear to you. In either case, it is your legal right to see the personal data we keep about you. If you wish to do so, please contact us at email@example.com.
OWET will process your data (i.e. collect, store and use) in accordance with the requirements of the GDPR at all times and shall endeavour to keep your personal data up-to-date, ensuring its accuracy and will not keep it for longer than it is required. In some situations, there are set legal requirements for the length of time that we will retain your personal data.
We shall never be intrusive or invasive of your personal privacy and shall not ask you to provide data that is irrelevant or unnecessary and we will enact strict measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.
How the law protects you
The GDPR requires that consent is provided by the data subject for all types of personal data. We will only be able to contact you if you have given your explicit permission for us to do so.
When OWET requests sensitive data from data subjects, it is required to confirm why the information is required and how it will be used.
We are only able to process personal data if we have valid reasons to do so. The reason we process your personal data is by your consent.
If you provide us with personal data about a third party (for example when entering details of the intended recipient of information or raising an enquiry on their behalf), you confirm that you have obtained the express consent from the third party for the disclosure and use of their personal data.
You have the right to withdraw consent at any time (see ‘Your Rights’). Due to legal obligations and/or regulatory requirements we may not always be able to remove your personal information. For example, there are legal and accountancy reasons why we will need to keep your data if you have made a donation to us.
How do we collect personal data from you?
We may collect personal information from various sources including you or your representative. We receive information about you from you when you use our website, complete forms on our website, if you contact us by phone, email or in any other way in respect of any of our activities or when donating.
We also collect information from other persons or organisations, for example, service providers who provide the service for our products or from fraud protection agencies.
What type of data do we collect from you?
We collect the following types of personal information about you, so we can complete the activities explained in “How we use your data:”
Personal details that you provide including, but not limited to, your name, date of birth, address, telephone number (including mobile number), credit or bank card information or e-mail address;
If you contact us, we may keep a record of that correspondence;
Details of any transactions you carry out through our website to make a donation; and
Communications or dealings with third parties who hold personal information on you (which could include organisations such as banks, credit card agencies).
How do we use your data?
Your data includes personal details that you provided to us or anyone acting on your behalf. This information is then used in the following ways: -
To process donations that you have submitted to us;
Maintaining and updating your record;
To comply with our contractual obligations, we have with you;
To help us identify you and any donations you have made to us;
To enable us to review, develop and improve the website and services;
Responding to your requests if you contact us with a query or a complaint;
To carry out statistical analysis;
To notify you about changes to our website and services;
To provide you with information about our work, activities and fundraising opportunities that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
The data will be kept on our database whilst you are a supporter, donor or partner of OWET. It contains names and essential contact information which are used to enable us to prepare electronic mailings, newsletters, fundraising campaigns,, notification of events and other information pertinent to the charity which we consider would be of interest to our supporters. Our electronic mailings contain a link to our website and may have specific donation opportunities. We communicate regularly with our supporters with details of any fundraising campaigns and any specific news on our projects. We hold a record of donations and whether they are eligible for Gift Aid.
Please note that although your personal information may be used to provide information on our work, activities and fundraising this is not obligatory and you may opt out by emailing: firstname.lastname@example.org, requesting that your personal information be removed. You may also unsubscribe at any time, by selecting the unsubscribe option.
Who do we share your information with?
OWET is committed to ensuring that all personal information collected and processed is appropriate for the stated purpose(s) and shall not constitute an invasion of your privacy. We may share your personal data with third party service providers who are contracted by us and we shall ensure that they will hold your personal data securely and shall use it only to fulfil the service for which they are contracted. When there is no longer a service need, or the contract comes to an end, the third party will dispose of all personal data according to our procedures. We will never share your personal data with other third parties until we have received your consent, unless we are required do so by law.
We do not sell your personal data to third parties for marketing or advertising purposes and we will only share your information in compliance with data protection laws.
You have the right to:
Object to us using your personal information. We will either agree to stop using it or explain why we are unable to
Ask for a copy of the personal information we hold about you, subject to certain exemptions
Ask us to update or correct your personal information to keep it accurate
Ask us not to process your personal data for marketing purposes.
Ask us to delete your personal information from our records if it is no longer needed for the original purpose Ask us to restrict the use of your personal information in certain circumstances
Ask for a copy of the personal information you provided to us, so you can use it for your own purposes
Ask us, at any time, to stop using your personal information, if using it is based only on your consent
Complain about how we handle your data (see ‘Who to contact’ below)
Please note that during your visits to OWET’s websites you may notice some cookies that are not related to OWET. These may include Twitter, Facebook and Google. OWET does not control the dissemination of these cookies and you should check the relevant third party's website for more information. Depending on your personal security settings, it is likely that your web browser will store a cookie on your device. For further information on cookies see www.whatarecookies.com
Links to other sites
Our website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. As we do not control the information provided on those websites or the use of any information collected on them please check their privacy policies before you submit any personal data to them.
Where we store your personal data
We may store your data in a third-party application, where this is a secure means of keeping your personal data safe. We will never share your data with a third-party organisation for any other purposes without your express consent.
Some of the organisations we share your personal information with to store it or to fulfil an order may be located in the European Union (EU) where your personal information is protected by laws equivalent to those in the UK. If we must transfer data to organisations in a third country outside the EU, our contracts with these parties require them to provide an equivalent level of protection for your personal information.
As information transmitted via the internet is not completely secure, we cannot guarantee the security of any data you transmit to our site and you do so at your own risk. We will, however, ensure that we have security procedures and processes in place aimed at keeping your data secure. Payment details, for example, are encrypted and protected.
If you have been given or chosen a password to enable you to use our services or access areas of the website, you are responsible for keeping the password confidential.
Who to contact
Please note, we may request evidence of your identity to process your request.
Please inform us if you think we are retaining or using your personal data incorrectly.
If you are not happy with any aspect of how we handle your data, we encourage you to come to us in the first instance, but you are entitled to complain to the Information Commissioner's Office (ICO):
Writing: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate)
01625 545 745 (National Rate)